March 18, 2010
Teton County Library Board Meeting (continued from March 11, 2010)
Thursday, March 18, 2010
3:15PM at Teton County Library
The meeting was reconvened by President Lisa Delaney. Board members present were: Bill Wotkyns, Anne Ladd, Clark Heindl, and Patricia Mueller who attended via phone. Director Deb Adams and Facility Manager Dail Barbour were also present. A quorum was declared.
Correspondence from the Public
Director Deb Adams informed the board of two items of public correspondence:
• A letter from the Targhee Towne Water District acknowledging the removal of the pump from the fire irrigation system in the Alta library.
• A letter of support for the library SPET initiative from Lee Ridell, former board member.
Lisa informed the board members that both the Foundation and the Friends are encouraging their members to write letters of support.
Dail informed the board that the language in the Targhee Towne Water District board letter which referred to the irrigation pump as a violation was incorrect. The pump was required by the Teton County Fire Marshall and the Teton County Planning Department process. In informal conversations with two different engineers, their opinion was that the pump would not add any possibility of damage to the water system. However, in the interest of being a good neighbor, the library commissioned some extra work on the water flows in the Targhee Towne system with the most current data. As a result, the fire marshal did give the library permission to remove the pump. The library was not in violation during the process and in conversations with DEQ; the library was asked to simply provide a letter with any changes. This has been done.
Approval of Minutes
Clark moved to approve the minutes of February 18 and March 4, 2010 as submitted, Bill seconded, all voted in favor.
Section 215 Report
There were no requests under Section 215 of the Patriot Act.
Financials
Monthly Report-Q & A: Deb told the board that the library has spent approximately 66% of the FY 10 budget and is on track for the year.
Approve Vouchers
Anne moved to approve the vouchers as presented, Bill seconded, all voted in favor.
Librarian’s Report
Deb covered some highlights of last month’s activities for the board as well as the ongoing VITA tax program for low income individuals and families. The teen program with author Brandon Mull was a great success and he also did school visits while in Teton County. The staff is picking up the pace in collection development in order to spend our State Library account in this fiscal year. The IT department, following the example of an Iowa library that used open source software, created a new self checker with substantial savings over what’s available on the market. It also allows more options for the patrons which is a big improvement. Alta is staying very busy with daily and program attendance on the rise. The story times are especially well attended as was the recent Chicken Dance.
Recommendation on Updated Meeting Room Policy
Dail presented a recommendation from the management team to change the times when the public meeting rooms are available so that no after hours meetings are permitted because of lack of staff support. The same procedure would be in effect in Alta until the library can support more use of the rooms in both locations. This will save staff time and money at this point and is another part of the library’s efforts to conserve resources. Clark moved to approve the changes in the meeting room policies (attached), Anne seconded, all voted in favor.
New Business
Approve and sign the DEQ agreement for placing a test well in the parking lot
Dail explained that the DEQ agreement is an ongoing effort on their part to isolate and eliminate some ground water pollution in the area of town which includes the library. The library has cooperated on two other occasions in 1997 and 2005 and this effort is intended to help with remediation. The DEQ has informed the library that the levels in the library area are not dangerous and they have always been very considerate about when they do the work in the parking lot. They have agreed to install this well before the library is open. Clark moved to give the DEQ permission to place a test well in the library parking lot during hours when the library is not open. Patricia seconded, all voted in favor.
Sign new bond for the library treasurer and swear in Clark
The County Treasurer, Donna Bauer, has asked that the library change the type of insurance on the board treasurer. Dail has gotten the appropriate policy from Tegler and will swear in Clark as she is a notary public. She explained that the library used to have bond coverage for the treasurer but got permission from the county several years ago to switch to a more economical policy. However Donna feels the library should revert to the former policy type. Clark was duly sworn in at the meeting and Dail will take the paperwork to the county.
Approval of SLIB pay application for Alta
Dail asked for approval of the pay application for Shaw Construction and explained that this is the balance of funds owed to Shaw Construction for the Alta library except for $2500.00. She is retaining this amount in order to finish some required grading on the Alta library lot in the spring. Anne moved to approve the pay application for Alta Library construction in the amount of $59,578.17. Clark seconded, all voted in favor.
Dail also asked the board to sign and approve the substantial completion documents for Alta. The punch list has been completed and only the grading is left. Anne moved to approve the substantial completion documents for the Alta Library construction, Patricia seconded, all voted in favor.
Bill moved to adjourn, Patricia seconded, all voted in favor.
Dail Barbour
Administrative Assistant to the Board
